Every BDM knows the rent roll is easier to keep than to replace. The hard part is spotting which landlords are drifting before they call to say they’re moving their property, and walking into every owner conversation with the facts in hand.
If you’re using PropertyMe, the answers usually already sit in the platform. Getting to them can mean a dozen screens, three reports and a spreadsheet. AiMe Connect shortens that to a question. It’s PropertyMe’s MCP connector, linking your agency’s PropertyMe data to Claude, ChatGPT or other AI tool, so you can ask about your portfolio in plain language and get a table, chart or summary back in seconds.
Below are 10 prompts built for business development: protecting the rent roll, preparing for landlord conversations and finding growth in the managements you already have. Copy them, adjust the numbers and make them yours.
How the AiMe Connect MCP works
AiMe Connect is part of AiMe, PropertyMe’s family of AI tools. It’s available to agencies on Manage PM Advanced and above, and works in Claude and ChatGPT on desktop, web and mobile. It’s built on Model Context Protocol (MCP), an open standard that lets AI assistants query business software directly, so there are no reports to export or integrations to build.
Once your agency connects its Claude or ChatGPT account, you can ask questions across:
- Portfolios and properties
- Tenancies and lease renewals
- Inspections
- Maintenance jobs and tasks
- Team members
- Contacts, including owners, tenants and suppliers
Two things are worth knowing before you start. It’s read-only, so it can answer questions but can’t change anything in your portfolio. And it follows your existing PropertyMe permissions, so you’ll only see the data your login already gives you access to.
Protect the rent roll
Lost managements rarely come out of nowhere. A maintenance job that drags on, a missed inspection or a long vacancy is often the first sign. These prompts surface the warning signs early.
1. Find landlords who might be unhappy
List every property with a maintenance job that’s been open for more than 30 days or an inspection that’s overdue. Group them by owner and show the owner’s name, property address, assigned Property Manager and what’s outstanding.
Use it as a weekly call list. One proactive phone call before the owner chases you can save the management.
2. Catch stalled work
Show me all open tasks and jobs across my portfolios with no status update in more than 30 days. Sort by oldest first.
3. Track vacancies
Which properties are currently vacant or being re-let? Show the address, owner, how many days since the last tenancy ended and the advertised rent.
A long vacancy is one of the quickest ways to lose an owner’s confidence. This tells you who needs a check-in.
4. Spot owners with repeated issues
Which owners have had three or more maintenance jobs across their properties in the last six months? Show the count, the job types and the total days each job was open.
Prepare for landlord conversations
Owners notice when you know their property without looking it up. These prompts give you a briefing in the time it takes to dial.
5. Build a pre-call brief
Give me a one-page summary for owner [name]. Include each property they own with us, the current tenancy and lease end date, the last inspection date, any open maintenance jobs or tasks and the assigned Property Manager.
6. Get ahead of renewals
List all lease renewals due in the next 60 days. Show the property, owner, current rent, lease end date and whether the renewal has been started. Flag any that haven’t.
Renewals are a natural reason to call an owner. Use the list to book conversations about rent, tenant retention and the year ahead.
7. Back up a rent review with local numbers
What’s the average weekly rent by suburb and number of bedrooms across our managed properties? Show it as a table, then tell me how [property address] compares.
This works best when you pair it with current market data. Your portfolio shows what you’re achieving; the market shows what’s possible.
Find growth in the portfolio you already have
Your next management often comes from an owner you already look after, or a street where you already have a presence.
8. Identify your investors
List owners who have two or more properties managed by us. Show how many properties each owns, the suburbs and how long we’ve managed each one.
Owners with several properties are more likely to have others managed elsewhere. They’re also the people most worth asking for a referral.
9. Choose where to prospect
Count our managed properties by suburb and show the top 15 as a bar chart. Include the average weekly rent for each suburb.
Use it to decide where to focus letterbox drops, local ads and appraisal campaigns. Concentrated suburbs make for stronger “we already manage X properties on your street” messaging.
10. Check team capacity before you sign
How many properties is each Property Manager responsible for? Include their open tasks, open jobs and inspections due in the next 30 days.
Winning a new management is only half the job. This helps you agree with your Head of Property Management on who can take it on before the owner signs.
Tips for better answers
- Name the portfolio. If you have access to more than one, say which one, or ask it to compare across all of them.
- Give a timeframe. “In the next 60 days” or “in the last six months” gets a sharper answer than “soon” or “recently”.
- Ask for the format you need. Tables, bar charts, a spreadsheet or a short summary you can paste into an email all work.
- Follow up. Treat the first answer as a starting point. “Now just show the ones in [suburb]” or “Which of these are managed by [name]?” keeps the conversation going.
- Check before you act. AI can misread a question. Before you quote a number to an owner, confirm it in PropertyMe.
- Look after contact data. Owner and tenant details are personal information. Review your AI tool’s data settings and your agency’s privacy policy before you start.
Get started
AiMe Connect, PropertyMe’s MCP connector for Claude and ChatGPT plus more, is available now for agencies on Manage PM Advanced and above. Start with one prompt from this list, run it each Monday and build from there.