Creating your perfect workplace routine

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Creating your perfect workplace routine

Having a routine as a Property Manager can be difficult, as it’s an ever-changing job where no two days are the same. Therefore, it can be challenging to create a structured routine to follow every day. While you may not be able to establish a strict schedule, creating a routine that works for you can help eliminate distractions and maintain efficiency. We’ve put together some easy ways to create your ideal routine and build good habits in the workplace.

Pay attention to ideal times

Every person operates differently — no two people are alike, and this is true when finding your ideal working period. Our first step in building your perfect routine is to listen to your body and understand your peak performance periods. These are the times when you feel the most energy and motivation to tackle particularly challenging tasks. You can work more efficiently and maximise productivity during these periods.

Whether you’re a morning superstar who loves the early shift or a night owl who thrives during the 5 pm hustle, everyone has their perfect time of day. To identify your peak performance times, we recommend writing down each day for a week when you feel most productive. As the week progresses, a recurring pattern should emerge. Once you discover this ideal work period, write it down and display it somewhere visible. This will help you build the habit of recognising your peak performance period.

A final tip for identifying peak performance times is time blocking. Once you understand when to block this period in your day, you can allocate uninterrupted time to work at your best.

Create a prioritised list

Property Managers are notoriously busy, often wearing many hats and expected to juggle tasks seamlessly. When creating your perfect routine, we highly recommend sitting down to create a prioritised list of tasks for the workday. Identifying your top priorities can help you plan your day around them.

Utilise technology to create a more streamlined experience. PropertyMe’s Tasks, Templates, and Checklists features enable you to set priorities, helping you stay focused and exceed deadlines. Break down tasks into manageable steps to track your progress and create customised checklists that foster consistency across the team.

Accomplish challenging tasks first

There are always those dreaded items on your to-do list — the ones that make your stomach churn when you jot them down. Our next tip is to tackle the most challenging tasks first. Once you complete these, you’ll cultivate a sense of accomplishment that propels you to continue checking off items. This practice can boost morale and enhance productivity in the office.

Schedule break times

Taking scheduled breaks after completing items on your to-do list allows for a mental reset. Attention and concentration are finite; you cannot remain productive for an entire eight hours. Allowing your brain to rest after tasks enables you to spend more time checking off items and being your most productive self.

Consider techniques like the Pomodoro Technique, which involves working in 30-minute increments followed by a 5-minute break. We also recommend changing your scenery during these breaks — whether it’s going for a short walk, making a cup of coffee, or stepping outside. Changing your environment helps you fully disconnect from your tasks and gives you much-needed rest.

Review, improve, and celebrate

Our next piece of advice for building your ideal routine is to review, celebrate and improve your current processes. It’s important to regularly check in to ensure that the changes you’re implementing are working in your favour. This practice makes it easier to identify what’s effective and any bottlenecks that may arise. Focus on these areas to improve overall efficiency and productivity.

Once you’ve reviewed and addressed any issues, it’s also important to celebrate your successes —whether by treating yourself to an extra coffee or taking the team out for dinner. Celebrating your achievements increases the likelihood of sticking to your routine and associates positive feelings with your habits.

Take care of yourself

Our final tip for creating your perfect routine is to prioritise self-care. When establishing an optimal work environment, it’s crucial to look after your physical and mental health. Start each day fresh with adequate sleep, nourish your body with healthy meals, and step away from work when the day is done to nurture your mental well-being. This balance helps you begin each day with energy and motivation, allowing you to be your best self both inside and outside the office. Mental clarity each day enables you to focus on what’s important during your workday.

Want to learn more about industry superstars and their perfect morning routines? Be sure to check out our blog, “Wake Up Winning: Discover the Morning Habits of Five Property Management Stars.” Have you perfected your working routine? Let us know by reaching out on our socials or emailing [email protected].